Bids / RFPs
Sidewalk Rehabilitation and Construction
RFQ NO. PW 01-17
A contract will be awarded to Professional Services Group.
Invitation to Negotiate
Solid Waste and Recycling Collection Services
RFP PW 02-17
Copy of Invitation to Negotiate
The Village of Tequesta, Florida, invites interested and qualified contractors to submit Sealed Qualification Documents, and be considered for an opportunity to negotiate an exclusive franchise agreement with the Village of Tequesta for the provision of services for the collection and disposal of solid waste, vegetation and recycling materials for all properties within and throughout the Village of Tequesta. Sealed Qualification Documents must be delivered to the Village of Tequesta, Florida at the Village Clerk’s Office, located at 345 Tequesta Drive, Tequesta, Florida 33469 no later than 3:00 pm local time, on May 30, 2017, at which time they will be opened, reviewed publicly for completeness, and complete submittals will be evaluated and ranked. Proposals received after 3:00 p.m. will be placed in the file unopened and will not be considered.
The envelope containing the submittal must be sealed and plainly marked on its face “PW 02-17 Invitation to Negotiate; Village of Tequesta, Florida; Exclusive Franchise Agreement for the Provision of Services for the Collection and Disposal of Solid Waste, Vegetation and Recycling Materials”. The Invitation to Negotiate can be downloaded or picked up at the at the Village Clerk’s Office, located at 345 Tequesta Drive, Tequesta, Florida 33469.
The Village of Tequesta reserves the right to accept or to reject any and/or all Qualification Documents in whole or in part, with or without cause; and to waive any informalities and technicalities and to make final determinations on whether a submittal is deemed complete for evaluation and ranking purposes, or to cancel the Invitation to Negotiate and re-advertise in the future.
In accordance with F.S. 287.133 (2) (a), persons and affiliates who have been placed on the convicted vendor list may not submit Qualification Documents, contract with, or perform work (as a contractor, supplies, subcontractor or consultant) with any public entity (i.e. Village of Tequesta) in excess of Thirty-five Thousand Dollars (or such other amount as may be hereafter established by the Florida Division of Purchasing in accordance with F.S. 287.017) for a period of 36 months from the date of being placed on the convicted vendor list.
All questions and requests for additional information in connection with this Request for Qualifications and selection shall be directed to Doug Chambers, Public Works Supervisor, at 561-768-0483 or firstname.lastname@example.org. He will send a copy of all questions and answers to the Clerk's Office for posting on this page. Addendum's will be posted on this page as well.
Lori McWilliams, MMC
Addendums, Questions and Answers
Q1. When does the new franchise agreement begin and when doe service start?
A1. The Village’s current contract expires September 30, 2017. The Village hopes to negotiate a new contract with the highest raked proposer that will be effective October 1, 2017. Service would likewise start October 1, 2017.
Q2. Will the Village please provide house count numbers for: How many single family units in the Village? How many multi-family units in the Village
A2. We are gathering the information.
Q3. Will the Village explain what method of collection is being used currently to collect solid waste and recycling for single family units and multifamily units? Example: single family units use contactor provide 95 gallon cart or single family units use bags and trash cans the they own multi-family units utilizes containers provide by current hauler.
A3. Single family units currently have curbside collection. Multi-family units generally currently have containerized collection.
Q4. Will the Village provide a list of all commercial with current service listed? Current service would include container size and frequency of collection?
A4. We are gathering the information.
Q5. On page 3 of the bid document in the fourth paragraph billing is discussed. Will the Village clarify who bills the: single family residential accounts; multi-family residential accounts; and commercial accounts
A5. Currently, single family residences are billed as a non-ad valorem assessment on their tax bill. Currently, commercial properties are billed directly by the contractor. Currently, generally, multi-family residences are billed in the same way that commercial properties are billed.
Q6. Will the Village please provide current rates for the following? Single family units monthly rates; multi-family rates; and Commercial Rates
A6. The Village’s Invitation to Negotiate will not consider pricing until the Village commences contract negotiations with the highest ranked proposer. As such, rates are not relevant to this portion of the process. Please review carefully the Invitation to Negotiate. This is not a standard bid process.
Q7. Nowhere in the bid document is there a rate sheet that the bidder is to complete detailing proposed rates. How does the Village want the rates to be quoted in the proposal? Will the Village provide a rate quoted sheet?
A7. The Village’s Invitation to Negotiate will not consider pricing until the Village commences contract negotiations with the highest ranked proposer. As such, rates are not relevant to this portion of the process. Please review carefully the Invitation to Negotiate. This is not a standard bid process.
Q8. Is there a cone of silence in effect?
A8. The Village has not instituted a cone of silence. Proposals will be reviewed, evaluated and ranked as stated in the Invitation to Negotiate. Thereafter, the Village will commence contract negotiations with the highest ranked proposer.